Policies

Section A: Introduction
Section B: Board Governance
Section C: School Division Administration
Section D: Fiscal Management
Section E: Transportation Service
Section F: Facilities
Section G: Personnel
Section H: Safety Program
Section I: School Programs/Instruction
Section J: School Administration

SECTION A:  INTRODUCTION Top of Page
 

NO.

P O L I C Y REVIEWED/REVISION DATE
  A.A. Mission Statement

Apr 21/98

  A.B. School Division Goals and Objectives

Oct 18/94

  A.C Respect for Human Diversity

June 17, 2014

SECTION B:  BOARD GOVERNANCE Top of Page
  B.B.A. Powers and Duties of the School Board Jan 8, 2008
  B.B.B. Board Elections Nov 3/98
  B.B.C Qualifications of Board Members Oct 18/94
  B.B.D. Declaring a Seat Vacant Oct 18/94
  B.B.D.A. Leaves of Absences for Trustees April 21/15
 

B.C.A.

Trustee Disclosure of Assets and Pecuniary Interests or “Conflict of Interest” Oct 18/94
  B.C.B. Assets and Interests That Must Be Disclosed Oct 18/94
B.C.B.A. Code of Conduct - School Trustee Oct. 23/12
  B.D.A. Board Organizational Meeting Dec 7/10
  B.D.B. Board Officers Dec 7/10 
  B.D.C. Duties of the Chairperson & Vice-Chairperson Oct 18/94
  B.D.E. Duties of Individual Board Members Oct 18/94
  B.D.F. Board Committees Dec 7/10 
  B.D.H. Recreation Districts Oct 18/94
  B.E.A. Regular Board Meetings Oct 18/94
  B.E.B. Special and Emergency Board Meetings Oct 18/94
  B.E.C. General Regulations for Board Meetings Oct 18/94
  *B.E.D. Procedural By-Law Sept 20/83
  B.E.E. Motions Feb 2/99
  B.E.F. In-Camera Sessions – Committee of the Whole Oct 18/94
  B.G.A. Policy Adoption and Revision Oct 18/94
  B.G.B. Administration in Policy Absence Oct 18/94
  B.I.A. Orientation of New Board Members Oct 18/94
  B.I.B. Board Member Development Opportunities Feb 16/99
  B.I.C. Board Member Compensation and Expenses Apr 6/10
  B.I.D. Recognition of Retiring Board Members Oct 18/94
SECTION C: School Division Administration Top of Page
  C.A. Administrative Goals Oct 18/94
  C.B. School Division Administration Oct 18/94
  C.B.A. Division Organization Chart  Jun 7/16 
  C.C.A. Role and Duties of the Superintendent Aug 18/15
  C.C.B. Role and Duties of the Secretary-Treasurer Aug 18/15
  C.D.A. Duties of the Transportation Supervisor May 20/08
  C.D.B. Duties of the Maintenance Supervisor May 20/08
  C.D.C. Duties of the Coordinator of Student Services Oct 18/94
  C.D.D. Duties of the Executive Secretary May 20/08
  C.D.D.A Duties of the School Secretary June 17, 2014
  C.D.E. Duties of Payroll & Benefits Coordinator May 20/08
  C.D.F. Duties of Accounting Assistant May 20/08
C.D.G. Duties of Head Custodian Dec 15/09
C.D.H. Duties of Small School Custodian Dec 15/09
C.D.I. Duties of Regular Custodian Dec 15/09
C.D.J. Duties of Licenced Mechanic Jan 5/10
  C.H.A. Role of the Computer Technician Apr 21/98
  C.I.A. Role of the Technology Co-ordinator May 16/00
SECTION D:  FISCAL MANAGEMENT Top of Page
D.A. Employee Travel Expense Reimbursement Dec 17/13
D.A.A. Senior Administration Travel & Expenses Dec 17/13
  D.B.A. Annual Budget Preparation and Adoption Oct 18/94
  D.D.B. School Funds Nov 3/98
  D.G. Banking Services Oct 18/94
  D.G.A. Division Signing Authorities Oct 18/94
  D.G.B. Administration of Credit Card Accounts Nov. 19/02
  D.I. Audits Oct 18/94
  D.M. Charitable Donations Mar 22/05
  D.N.

School Division Property Acquisition, Inventory and Disposal Procedures

Oct 18/94
  D.N.A. School Bus Disposal Nov 4/97
SECTION E:  TRANSPORTATION SERVICES Top of Page
  E.A. Student Transportation Eligibility Dec 18/12
  E.B.A. Bus Driver Qualifications Oct 7/08
  E.B.B. In-Service for Bus Drivers Oct 18/94
  E.B.C. Medical Examination for Drivers Oct 18/11
  E.B.D. Use of Alcoholic Beverages or Drugs Oct 18/94
  E.B.E. School Bus Driver Evaluation and Health Screening June 2012
  E.C.A. Bus Driver Wages & Mileage Oct 4/11
  E.C.B. Bus Driver Absences Apr 19/11 
  E.C.C. School Bus Plug-In Allowance May 20/08
  E.D.A. Beautiful Plains Bus Ridership Policy Nov 3/98
  E.D.B. School Bus Evacuation Procedures Oct 21/03
  E.D.C. School Bus Monitor Duties Oct 18/94
  E.E.A. Transportation Procedures in Case of Hazardous Weather Jan 20/15
  E.E.B. Dress for Extreme Weather Oct 18/94
  E.E.C Emergency Transportation Oct 18/94
  E.E.D. Bus Accident Policy Oct 18/94
  E.E.E. Damage to School Buses Oct 18/94
  E.F.A. Railway Crossings Oct 18/94
  E.F.B. Transported Student Pick-Up/Drop-Off Oct 18/94
  E.F.C. Transfer of Students from Feeder Buses Oct 18/94
  E.F.D. School Bus Parking Oct 18/94
  E.F.E. Idle Free Zones Oct 17/06
  E.G.A. School Transportation Budgets Oct 18/94
  E.G.B. Approval of Co-Curricular Trips, Extra Curricular Trips and Field Trips Aug 23/16
  E.G.C. Use of Privately Owned Vehicles for Extracurricular Trips Oct 21/03
  E.G.E. Carry-On Items on School Buses May 7/96
  E.G.F. Guidelines for Extracurricular Supervisors and Parent Chaperones Feb 1/11 
  E.H.A. Payment in Lieu of Transportation Oct 18/94
  E.H.B. Payment in Lieu of Transportation – Vocational Programs Oct 18/94
  E.H.D. Transportation of Students with Special Needs August 24/05
  E.J.A. Rental of Buses June 30/00
  E.K.A. Insurance on Employee Owned Equipment June 6/00
  E.K.B. Tool Allowance Mechanics & Transportation Supervisor June 4/13
  E.L. School Bus Replacement Reserve

Appendix - Bus Replacement Plan

March 9/16
SECTION F:  FACILITIES Top of Page
  F.B.A. Use of School Facilities Oct 15/13
  F.B.A. Permit - Use of School Facilities Oct 15/13
  F.C.A. Rental of Community Facilities May 16/00
SECTION G:  PERSONNEL Top of Page
  G.A. Staffing Formula Jan 5/16
  G.B.A. Posting of Professional Staff Vacancies Oct 18/94
  G.C.A. Hiring Procedures for Support Staff Oct 18/94
  G.C.B. Support Staff Vacation Entitlement June 21/11
  G.C.C. Staff Employment Regulations Aug 23/16
  G.C.D. Staff Probation and Evaluation Oct 21/08
  G.C.E. Bus Driver and Custodial Uniforms Oct 18/94
  G.C.G. Payment of Substitute Staff Feb 17/09
  G.D.A. Extended Leave of Absence Requests for Teachers June 16/15
G.D.A.B. Extended Leave of Absence Requests for Non-Teachers Nov 5/13
  G.D.B.

Salary Provisions for Staff Who Are Absence Due to Inclement Weather

Dec 20/16
  G.D.C. Staff Jury Duty Oct 18/94
  G.F.A. Long Service Awards May 19/09
  G.F.B. Recognition of Staff Services, Administrative, Teaching and Non-Teaching Personnel Feb 16/99
  G.H.A. Staff Conflicts of Interest Oct 18/94
  G.H.B. Staff Conduct Oct 18/94
  G.H.C. Designated Agent of the Board for Employee Discipline Aug 18/15
  G.H.D. Procedures for Resolving Complaints About the Performance of a School Division Employee Dec 21/99
  G.H.E. Harassment Prevention May 1/07
  G.J.A. Purchase of Computers by Staff Oct 18/94
  G.K.A. Precautions for Staff and Students Exposed to Blood/Body Fluids Oct 18/94
  G.K.B.

AIDS: Employees or Students Diagnosed as Having AIDS

Oct 18/94
  G.L.A. Payment of License Fees Nov 3/98
  G.M.A. Criminal Record and Child Abuse Registry Checks June 19/12
  G.N. Employee Wireless Communication                                                              Oct 19/10
SECTION H:  SAFETY PROGRAM Top of Page
  H. Safety Program April 1/08
  H.A. Working Alone Sept 2/03
  H.B. Hearing Conservation Sept 2/03
  HC Field Trip Safety Dec 6/05
SECTION I:  School Programs/Instruction Top of Page
  I.B.A. Second Language Programs for Elementary Grades Oct 18/94
  I.B.B. Health Program “Optional” Units Oct 18/94
  I.B.C. Active Healthy Lifestyles Risk Management Feb 5/08
  I.C.A. Vocational Programs Oct 18/94
  I.C.B. Distance Education Fees Mar 3/15
  I.C.C. Senior Years Programs in Hutterite Colony Schools Mar 3/15
I.D. Student Services - Appropriate Education June 4/13
I.D.A. Student Services - Appropriate Education Procedures June 4/13
  I.D.B. Student Services - Principal's Responsibilities June 4/13
I.D.C. Student Services - Dispute Resolution June 4/13
  I.E.A. Student Services - Early Identification June 4/13
  I.E.B. Home Tutoring Services June 4/13
I.F. Student Services - Clinical Services June 4/13
  I.G.A. Student Progress Reports to Parents Mar 16/99
  I.G.B. Student Records Oct 7/03
  I.G.C. Academic Responsibility, Honesty and Promotion June 21/11
  I.H. Challenge for Credit Option Oct 15/02
  I.H.A. Substitution of Credits Oct 15/02
  I.H.B. Community Service Credit Nov. 5/02
  I.H.C. Special Language Credit Option August 9/11
  I.J. Challenge of Library Resource Material Selections Feb 6/07
SECTION J:  SCHOOL ADMINISTRATION  Top of Page
  J.A. Emergency School Closing Oct 18/94
  J.B.A. Billeting of Transported Students Oct 18/94
  J.B.C. Accident Reports Oct 18/94
  J.B.C.A. Dealing with Medical Procedures Apr 20/04
  J.C.A. Role and Duties of Principals & Vice-Principals Oct 18/94
  J.C.A.A.

Administrator Supervision and Evaluation

- Procedural Documents

Oct 4/12
  J.C.B.

Teacher Supervision and Evaluation

- Procedural Documents

June 21/11
  J.C.C. Role & Duties of Educational Assistants June 19/12
  J.C.D. Parent Involvement Participation June 16/15
  J.C.D.A. Financial Assistance for Parent Councils Mar 17/09
  J.D. Safe Schools Charter June 16/15
  J.D.A. Freedom From Violence and Aggression June 19/12 
  J.D.A.B. Threat Assessment Dec 16/03
  J.D.B. Policy on Identifying and Reporting Child Abuse Oct 18/94
  J.E.A. School Attendance Areas Aug 25/04
  J.E.A. School Attendance Description Aug 25/04
J.E.A. School Attendance Map Aug 25/04
 

J.E.C.

Small Enrollment Schools on Hutterite Colonies

Apr 20/04

 

J.F.A.

Student Registration Procedure

Oct 18/94

 

J.F.C.

Student Placement

Oct 18/94

 

J.F.E.

Acceptance of International Students on Exchange Programs

June 16/15

 

J.F.G.

Graduation Requirements

Feb 5/08

 

J.F.G.A.

Graduation Certificates

Oct 18/94

  J.G. School Web Site Content Dec 13/16
 

J.G.A.

Behavior Management

May 7/02

 

J.G.B.

Tobacco: Education and Use

April 21/15

 

J.G.C.

Detention of Students

Oct 18/94

 

J.G.D.

Student Suspension

Oct 18/94

 

J.G.E.

Student Expulsion

Oct 18/94

 

J.G.F.

Alcohol and Drug Possession or Use

Nov 3/98

  J.G.F. Procedures on Dealing with Student Use,  Possession & Supplying of Drugs and Alcohol June 21/11
 

J.G.G.

Possession of a Weapon

Oct 20/98

 

J.G.H.

Conditions of Student Locker Assignment

Oct 20/98

 

J.G.I.

Search and Seizure

Nov 3/98

 

J.G.J.

Interrogation or Apprehension of Students in Schools by the Police

Nov 3/98

  J.G.K. Communication Devices / Personal Electronic Devices April 21/15
 

J.H.A.

School Calendar

Oct 18/94

 

J.H.B.

School Closing for In-Service or Administration

Oct 18/94

 

J.I.A.

Student Insurance Program

Nov 3/98

 

J.K.A.

Financial Support for Provincial Competitions

May 21/13

  J.L. Visitor Access to School Facilities During School Hours May 16/06
 

J.L.A.

Trespassing on School Premises

Apr 21/98

  J.M.A. School Playground Equipment (Guidelines for Purchase, Maintenance and Use) Mar 1/05
  J.N. Divisional Nutrition Policy Feb 6/07
J.O. Copyright and Fair Dealing Guidelines Dec 3/13