Section A: Introduction Section B: Board Governance Section C: School Division Administration Section D: Fiscal Management Section E: Transportation Service Section F: Facilities Section G: Personnel Section H: Safety Program Section I: School Programs/Instruction Section J: School Administration
SECTION A: INTRODUCTION Top of Page NO. P O L I C Y REVIEWED/REVISION DATE A.A. Mission Statement Apr 21/98 A.B. School Division Goals and Objectives Oct 18/94 SECTION B: BOARD GOVERNANCE Top of Page B.B.A. Powers and Duties of the School Board Jan 8, 2008 B.B.B. Board Elections Nov 3/98 B.B.C Qualifications of Board Members Oct 18/94 B.B.D. Declaring a Seat Vacant Oct 18/94 B.B.D.A. Leaves of Absences for Trustees Mar 2/99 B.C.A. Trustee Disclosure of Assets and Pecuniary Interests or “Conflict of Interest” Oct 18/94 B.C.B. Assets and Interests That Must Be Disclosed Oct 18/94 B.D.A. Board Organizational Meeting Oct 18/94 B.D.B. Board Officers Oct 18/94 B.D.C. Duties of the Chairperson & Vice-Chairperson Oct 18/94 B.D.E. Duties of Individual Board Members Oct 18/94 B.D.F. Board Committees Oct 18/94 B.D.H. Recreation Districts Oct 18/94 B.E.A. Regular Board Meetings Oct 18/94 B.E.B. Special and Emergency Board Meetings Oct 18/94 B.E.C. General Regulations for Board Meetings Oct 18/94 *B.E.D. Procedural By-Law Sept 20/83 B.E.E. Motions Feb 2/99 B.E.F. In-Camera Sessions – Committee of the Whole Oct 18/94 B.G.A. Policy Adoption and Revision Oct 18/94 B.G.B. Administration in Policy Absence Oct 18/94 B.I.A. Orientation of New Board Members Oct 18/94 B.I.B. Board Member Development Opportunities Feb 16/99 B.I.C. Board Member Compensation and Expenses May 1/ 01 B.I.D. Recognition of Retiring Board Members Oct 18/94 SECTION C: School Division Administration Top of Page C.A. Administrative Goals Oct 18/94 C.B. School Division Administration Oct 18/94 C.B.A. Division Organization Chart – Organizational Authority Oct 18/94 C.C.A. Role and Duties of the Superintendent of Schools Oct 18/94 C.C.B. Role and Duties of the Secretary-Treasurer Dec 18/07 C.D.A. Duties of the Transportation Supervisor May 20/08 C.D.B. Duties of the Maintenance Supervisor May 20/08 C.D.C. Duties of the Coordinator of Student Services Oct 18/94 C.D.D. Duties of the Executive Secretary May 20/08 C.D.E. Duties of Payroll & Benefits Coordinator May 20/08 C.D.F. Duties of Accounting Assistant May 20/08 C.D.G. Duties of Head Custodian Dec 15/09 C.D.H. Duties of Small School Custodian Dec 15/09 C.D.I. Duties of Regular Custodian Dec 15/09 C.D.J. Duties of Licenced Mechanic Jan 5/10 C.G.A. Role and Function of School Psychologist Oct 18/94 C.G.B. Role and Function of the Speech and Language Clinician Oct 18/94 C.G.C. Role of the School Social Worker Oct 18/94 C.H.A. Role of the Computer Technician Apr 21/98 C.I.A. Role of the Technology Co-ordinator May 16/00 SECTION D: FISCAL MANAGEMENT Top of Page D.B.A. Annual Budget Preparation and Adoption Oct 18/94 D.D.B. School Funds Nov 3/98 D.G. Banking Services Oct 18/94 D.G.A. Division Signing Authorities Oct 18/94 D.G.B. Administration of Credit Card Accounts Nov. 19/02 D.I. Audits Oct 18/94 D.M. Charitable Donations Mar 22/05 D.N. School Division Property Acquisition, Inventory and Disposal Procedures Oct 18/94 D.N.A. School Bus Disposal Nov 4/97 SECTION E: TRANSPORTATION SERVICES Top of Page E.A. Student Transportation Eligibility Oct 5/04 E.B.A. Bus Driver Qualifications Oct 7/08 E.B.B. In-Service for Bus Drivers Oct 18/94 E.B.C. Medical Examination for Drivers Oct 18/94 E.B.D. Use of Alcoholic Beverages or Drugs Oct 18/94 E.B.E. School Bus Driver Evaluation and Health Screening May 21/02 E.C.A. Bus Driver Wages & Mileage Feb 3/09 E.C.B. Driver Absences Oct 18/94 E.C.C. School Bus Plug-In Allowance May 20/08 E.D.A. Beautiful Plains Bus Ridership Policy Nov 3/98 E.D.B. School Bus Evacuation Procedures Oct 21/03 E.D.C. School Bus Monitor Duties Oct 18/94 E.E.A. Transportation Procedures in Case of Hazardous Weather Jan 18/05 E.E.B. Dress for Extreme Weather Oct 18/94 E.E.C Emergency Transportation Oct 18/94 E.E.D. Bus Accident Policy Oct 18/94 E.E.E. Damage to School Buses Oct 18/94 E.F.A. Railway Crossings Oct 18/94 E.F.B. Transported Student Pick-Up/Drop-Off Oct 18/94 E.F.C. Transfer of Students from Feeder Buses Oct 18/94 E.F.D. School Bus Parking Oct 18/94 E.F.E. Idle Free Zones Oct 17/06 E.G.A. School Transportation Budgets Oct 18/94 E.G.B. Approval of Co-Curricular Trips, Extra Curricular Trips and Field Trips Jan 23/07 E.G.C. Use of Privately Owned Vehicles for Extracurricular Trips Oct 21/03 E.G.D. One-Way Trips Oct 18/94 E.G.E. Carry-On Items on School Buses May 7/96 E.G.F. Guidelines for Extracurricular Supervisors and Parent Chaperones Oct 18/94 E.H.A. Payment in Lieu of Transportation Oct 18/94 E.H.B. Payment in Lieu of Transportation – Vocational Programs Oct 18/94 E.H.D. Transportation of Students with Special Needs August 24/05 E.J.A. Rental of Buses June 30/00 E.K.A. Insurance on Employee Owned Equipment June 6/00 E.K.B. Tool Allowance Mechanics & Transportation Supervisor Oct 3/95 E.L. School Bus Replacement Reserve Appendix - Bus Replacement Plan April 15/08 SECTION F: FACILITIES Top of Page F.B.A. Community Use of School Facilities Oct 21/08 F.C.A. Rental of Community Facilities May 16/00 SECTION G: PERSONNEL Top of Page G.A. Staffing Formula March 4/08 G.B.A. Posting of Professional Staff Vacancies Oct 18/94 G.C.A. Hiring Procedures for Support Staff Oct 18/94 G.C.B. Support Staff Vacation Entitlement June 19/07 G.C.C. Staff Employment Regulations June 3/08 G.C.D. Staff Probation and Evaluation Oct 21/08 G.C.E. Bus Driver and Custodial Uniforms Oct 18/94 G.C.G. Payment of Substitute Staff Feb 17/09 G.D.A. Staff Leave of Absence Oct 18/94 G.D.B. Salary Provisions for Staff Who Are Absence Due to Inclement Weather Dec 7/04 G.D.C. Staff Jury Duty Oct 18/94 G.F.A. Long Service Awards May 19/09 G.F.B. Recognition of Staff Services, Administrative, Teaching and Non-Teaching Personnel Feb 16/99 G.H.A. Staff Conflicts of Interest Oct 18/94 G.H.B. Staff Conduct Oct 18/94 G.H.C. Designated Agent of the Board for Employee Discipline May 16/00 G.H.D. Procedures for Resolving Complaints About the Performance of a School Division Employee Dec 21/99 G.H.E. Harassment Prevention May 1/07 G.J.A. Purchase of Computers by Staff Oct 18/94 G.K.A. Precautions for Staff and Students Exposed to Blood/Body Fluids Oct 18/94 G.K.B. AIDS: Employees or Students Diagnosed as Having AIDS Oct 18/94 G.L.A. Payment of License Fees Nov 3/98 G.M.A. Criminal Record and Child Abuse Registry Checks Nov 4/03 G.N. Employee Cell Phone Use Oct 7/03 SECTION H: SAFETY PROGRAM Top of Page H. Safety Program April 1/08 H.A. Working Alone Sept 2/03 H.B. Hearing Conservation Sept 2/03 HC Field Trip Safety Dec 6/05 SECTION I: School Programs/Instruction Top of Page I.B.A. Second Language Programs for Elementary Grades Oct 18/94 I.B.B. Health Program “Optional” Units Oct 18/94 I.B.C. Active Healthy Lifestyles Risk Management Feb 5/08 I.C.A. Vocational Programs Oct 18/94 I.C.B. Distance Education Fees June 6/06 I.C.C. Senior Years Programs in Hutterite Colony Schools June 6/06 I.D.A. Appropriate Education Jan 6/08 I.D.B. Low Incidence Funding Oct 18/94 I.D.C.A. Resource Program June 19/01 I.D.C.B. Student Support Program (Elementary) June 19/01 I.D.C.C. Student Support Program (Junior High) June 19/01 I.D.C.D. Life Skills Program (Junior & Senior High) June 19/01 I.D.C.E. Student Support Program (Senior High) June 19/01 I.D.C.F. Home Tutoring Services Oct 18/94 I.E.A. Early Identification of Special Needs Oct 18/94 I.E.B. Division Screening Programs Oct 18/94 I.E.C. Physiotherapy and Occupational Therapy Services Oct 18/94 I.G.A. Student Progress Reports to Parents Mar 16/99 I.G.B. Student Records Oct 7/03 I.H. Challenge for Credit Option Oct 15/02 I.H.A. Substitution of Credits Oct 15/02 I.H.B. Community Service Credit Nov. 5/02 I.J. Challenge of Library Resource Material Selections Feb 6/07 SECTION J: SCHOOL ADMINISTRATION Top of Page J.A. Emergency School Closing Oct 18/94 J.B.A. Billeting of Transported Students Oct 18/94 J.B.C. Accident Reports Oct 18/94 J.B.C.A. Dealing with Medical Procedures Apr 20/04 J.C.A. Role and Duties of Principals & Vice-Principals Oct 18/94 J.C.A.A. Evaluation of School Administrators Oct 18/94 J.C.B. Teacher Supervision and Growth June 18/02 J.C.B.A. Teacher Supervision Criteria May 16/00 J.C.C. Role & Duties of Educational Assistants Aug 20/03 J.C.D. Parent Involvement Participation Oct 18/94 J.C.D.A. Financial Assistance for Parent Councils Mar 17/09 J.D. Safe Schools Charter April 4/06 J.D.A. Freedom From Violence and Aggression Oct 20/98 J.D.A.B. Threat Assessment Dec 16/03 J.D.B. Policy on Identifying and Reporting Child Abuse Oct 18/94 J.E.A. School Attendance Areas Aug 25/04 J.E.A. School Attendance Map Aug 25/04 J.E.B. Attendance at Other Than Home School Oct 18/94 J.E.C. Small Enrollment Schools on Hutterite Colonies Apr 20/04 J.F.A. Student Registration Procedure Oct 18/94 J.F.B. Enrolment of Non Supportable Adult Students May 19/09 J.F.C. Student Placement Oct 18/94 J.F.E. Acceptance of Foreign Students on Exchange Programs Nov 20/07 J.F.G. Graduation Requirements Feb 5/08 J.F.G.A. Graduation Certificates Oct 18/94 J.G. School Web Site Content Oct 6/09 J.G.A. Behavior Management May 7/02 J.G.B. Tobacco: Education and Use Oct 20/98 J.G.C. Detention of Students Oct 18/94 J.G.D. Student Suspension Oct 18/94 J.G.E. Student Expulsion Oct 18/94 J.G.F. Alcohol and Drug Possession or Use Nov 3/98 J.G.F. Procedures on Dealing with Student Use, Possession & Supplying of Drugs and Alcohol Feb 17/09 J.G.G. Possession of a Weapon Oct 20/98 J.G.H. Conditions of Student Locker Assignment Oct 20/98 J.G.I. Search and Seizure Nov 3/98 J.G.J. Interrogation or Apprehension of Students in Schools by the Police Nov 3/98 J.G.K. Cell Phone/Electronic Communication Devices May 1/07 J.H.A. School Calendar Oct 18/94 J.H.B. School Closing for In-Service or Administration Oct 18/94 J.I.A. Student Insurance Program Nov 3/98 J.K.A. Financial Support for Provincial Competitions Oct 17/06 J.L. Visitor Access to School Facilities During School Hours May 16/06 J.L.A. Trespassing on School Premises Apr 21/98 J.M.A. School Playground Equipment (Guidelines for Purchase, Maintenance and Use) Mar 1/05 J.N. Divisional Nutrition Policy Feb 6/07
NO.
Apr 21/98
Oct 18/94
B.C.A.
School Division Property Acquisition, Inventory and Disposal Procedures
Appendix - Bus Replacement Plan
Salary Provisions for Staff Who Are Absence Due to Inclement Weather
AIDS: Employees or Students Diagnosed as Having AIDS
J.E.B.
Attendance at Other Than Home School
J.E.C.
Small Enrollment Schools on Hutterite Colonies
Apr 20/04
J.F.A.
Student Registration Procedure
J.F.C.
Student Placement
J.F.E.
Acceptance of Foreign Students on Exchange Programs
Nov 20/07
J.F.G.
Graduation Requirements
Feb 5/08
J.F.G.A.
Graduation Certificates
J.G.A.
Behavior Management
May 7/02
J.G.B.
Tobacco: Education and Use
Oct 20/98
J.G.C.
Detention of Students
J.G.D.
Student Suspension
J.G.E.
Student Expulsion
J.G.F.
Alcohol and Drug Possession or Use
Nov 3/98
J.G.G.
Possession of a Weapon
J.G.H.
Conditions of Student Locker Assignment
J.G.I.
Search and Seizure
J.G.J.
Interrogation or Apprehension of Students in Schools by the Police
J.H.A.
School Calendar
J.H.B.
School Closing for In-Service or Administration
J.I.A.
Student Insurance Program
J.K.A.
Financial Support for Provincial Competitions
Oct 17/06
J.L.A.
Trespassing on School Premises
